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News and Events
| COMPUTERIZED ACCOUNTING SERVICES | ||
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An Alternative for Small and Medium Businesses · Introduction
Due to manpower and financial constraints, many small and medium sized businesses are not able or are not willing to employ qualified accounting staff to look after the accounting function of their business. As such, this function is always left in the hands of unqualified bookkeepers or is totally neglected.
Management rarely appreciates the importance of having a properly set up accounting system. A good accounting system can provide management with the following useful information critical to the running of the company's operations and financial resources:
1. Periodic cashflow summaries showing the payments and receipts of the business for proper management of the company's most important resource - cash.
2. Monthly detailed debtors listing indicating amounts and age of all outstanding debts to enable the speedy follow-up of payments from customers.
3. Monthly aged creditors listing for monitoring and control of payments to the company's suppliers.
4. Detailed inventory listing for monitoring the level and age of inventory items so that inventory holding costs can be maintained at a minimum level.
5. Properly analysed detailed profit and loss accounts with budget comparison to enable management to ascertain whether the business is progressing according to plan and to take corrective actions such as the reduction of certain expenses or increasing sale margin.
The above are basic and are not exhaustive but should serve to convince management of the need to have a good accounting function. To help businesses overcome the costly affair of setting up a proper accounting system, we offer a simple and affordable solution to your accounting needs.
The primary small business accounting packages that we recommend and work with our clients on is Peachtree Complete Accounting. In terms of price you can typically find it for $900+ retail, and basic features. We can discuss your needs with you and help you to select the package best suited to your specific needs, the latest computerised accounting software to capitalise on the speed and accuracy made possible by computer technology.
· Services
We can provide you with various types of assistance depending on your needs.
A typical example of our computerised accounting service is as follows:
· Setting up of accounting procedures
We will visit your office to discuss and ascertain requirements. We will also review all relevant records including the existing accounting practices. Based on this review, We will design accounting procedures that is practicable and consistent with your business needs. If requested, We can also assist you in designing the necessary forms. The accounting procedures will be installed upon the approval of the management. We will assist in all aspects of the setting up of the procedures and will render your staff the necessary training. The following would have been achieved upon the completion of the above:
· A monthly financial reporting format properly tailored to management's requirements. These include a detailed profit & loss statement, balance sheet, trial balance, payroll summary and other detailed listings such as debtors, creditors, inventories and cashflow analyses.
· A proper filing and recording procedure set up within the company. This includes the filing system for payment vouchers, sales invoices, suppliers invoices, etc and simple manual registers based on the practical needs of the business. Your staff will be trained to maintain these filing and recording procedures on a day to day basis.
· Periodic Update and Maintenance of Your Accounting Records
Once your accounting procedures are set up and maintained by your staff, We will visit your office on a periodic basis. The frequency will depend on your requirements and the volume of transactions but usually the visit is on monthly intervals. The monthly transactions as recorded and maintained by your staff will be input into computerised general ledger system which will produce the financial statements and all necessary journal adjustments such as provisions, accruals, prepayments and correction of errors, if any. The monthly financial statements usually can be ready by the second week of the following month.
· Cost
A one-time fee will be charged for the assistance in the setting up of the accounting procedures depending on the complexities of the assignment. Fees for assistance in the updating of monthly accounting records and production of financial statements are based mainly on the types and volume of transactions.
A. Software Investment Information.
TOTAL SYSTEM IMPLEMENTATION COST: (PHP 50K - PHP 75K)
B. Available Technical Support Services
1. Telephone Support – A help support system is stationed in the office to answer your inquiries.
2. Implementation Assistance – (inclusive of users training using clients actual data (f.o.c.)
3. Implementation Scope and Objectives
Technical Support
a. Report Customization
b. Service Maintenance Support
c. Unlimited Phone Support or visits
C. Terms and Conditions
I. TERMS Php 25% Down Payment
Php 50% upon Delivery
Php 25% upon completion
II. DELIVERY Product:
Upon P.O. – pre-installation
III. OTHERS free phone support
Software installation free of charge
D. System Requirements
Recommended System Configuration
Minimum System Requirements
Integration / Compatibility Requirements
Multi-User
Multi-user mode is optimized for Windows 2000 Server or Windows Server 2003 client-server networks, and Windows 2000/XP/Vista peer-to-peer networks. A maximum of 5 licensed named users are allowed. A named user account is granted a license when selected in the user maintenance screen.
For more information about our accounting services, please call us for a brief discussion:
Gerardo Dijan-Toledo
Peachtree Consultant/Trainer
Room 305 ATDRAM Building, Ayala Hi-way, Lipa City +43 784 2913 / 09266324600 / 09186353223 email: accomgroup_phils@yahoo.com
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